CONDITIONS OF ENTRY
 ► Engineers Australia South Australia reserves the right to publish in part or whole, material
contained in entries, apart from material marked CONFIDENTIAL.
► Confidential information should be clearly marked CONFIDENTIAL and included only as
appendices in the entry submission.
► Entrants may be required to be available for award presentations and media interviews.
► Entrants must own all intellectual property rights relevant to their entry and the Awards process.
► Submissions and supporting material will only be returned at the request of the entrant.
► Engineers Australia South Australia Division is not responsible for any loss or damage to
submissions.
► Engineers Australia South Australia Division reserves the right not to allocate an award for a
particular category.
► The decision of the judges is final and no correspondence concerning decisions will be entered
into.
► Information about award winners will be strictly embargoed until the announcement at the
presentation evening.
► The Chief Judge will determine the final list of categories once all entries are received. The Chief
Judge may request that a submission be entered into a different category than originally applied.
Eligibility
► If the project is not located in South Australia, a significant component should be engineered in
South Australia, or the engineering must be coordinated from South Australia.
► Projects must have been completed within a two-year period prior to the closing date of entry, 5
May 2008.
REGISTRATION
MONDAY 5 May 2008
YOUR ENTRY SUBMISSION IS NOT REQUIRED AT THIS STAGE.
Entry Form
To register, complete the attached two page Entry Form (pages 12 & 13) and return together with the full entry fee to the South Australia Division office by 5.00pm Monday 5th May 2008. Note that registrations will only be accepted with payment, and that the entry fees are non-refundable.
It is essential at this stage that you provide details of the entrant organisation, together with all details of joint entrants or other parties who have made a significant contribution to the entrant project. This will help to ensure recognition of all appropriate parties, and to prevent potential conflict of interest amongst members of the judging panel.
Entry Fees
Each entry must include payment of the entry fee. The fees for entry are:
General Entries - $660 (inc GST)
Universities - $550 (inc GST)
Small business - $440 (inc GST)
The first entry received from any organisation is at the above rates and additional entries will be $385 (inc GST).
Definition of Small Business - This category applies to an engineering organisation with five or less professional engineers and 20 or less additional full-time employees. Any field of engineering, whether covered by one of the other main categories, will be eligible.
Please note: the Small Business category is for small businesses only, rather than work units or subsidiary companies of larger organisations. It is not necessary to specify the category of the work you are submitting as this is an open category across all disciplines.
ENTRY SUBMISSION
MONDAY 16 June 2008
ENTRY SUBMISSION
Six copies of the Entry Submission in A4 size are required.
Your full entry submission is due by 5.00pm Monday 16th June 2008.
The delivery address for submission is:
Sarah Carey
Engineers Australia
11 Bagot Street
NORTH ADELAIDE SA 5006
Each copy must include:
► Executive Summary - Please include a summary of approximately 500 words, which provides a succinct description of the entry and the principal elements of its claim for engineering excellence. This material is a key element in the judging process.
► Introduce your project then list each “feature of excellence”, in point format followed by a brief statement that explains the feature. It should excite the judge’s enthusiasm to learn more about the project and confirm, to their satisfaction that the project is excellent.
► Detailed submission - A written submission under itemised headings, addressing all seven Judging Criteria. The submission may include drawings, pictures, photographs and other methods of illustration.
► Appendices (optional) - Supporting material such as additional photos, diagrams and published material may be included in appendices if this provides crucial information. Entrants are however encouraged to keep this to a minimum.
► As a guide the overall submission should be a maximum of 4000 words.
ADDITIONAL ITEMS
Copies are required of each of the following, separate from the Entry Submission:
► Media Statement - A media release of 250 – 500 words describing your entry. This will be copied for use in press releases prior to judging, promotional material and award announcements. The media release does not have to be a professionally prepared piece; it can be prepared in-house as long as it has the relevant information regarding your entry and company details for us to use.
► Principal Participants in Project - Please supply names, address and email for each person: Consultants, Project Managers, Contractors and Owners.
► Logos – A copy of the organisation’s corporate logo/s of all joint entrants (electronic copy only).
► Photographs – 6 different colour photographs of professional presentation quality on CD in JPEG or TIFF format. The photographs will be used in the audio visual presentation at the Awards Dinner and the Showcase booklet.
► Video / DVD footage – You are strongly urged to submit video footage. Footage of your project is invaluable. Community impact of your project should be demonstrated if possible.
JURY PRESENTATION DAY –
WEEK BEGINNING MONDAY 7th JULY 2008
Time allocated for each project team is as follows:
► 10 mins - Set up
► 20 mins - Presentation
► 10 mins - Q&A
Judges with recognised experience and expertise in the category will evaluate the submission. You are expected to present your project to the jury as though you were making a formal presentation (the jury may choose to seek further information from you).
This interview is your opportunity to highlight your project in its claim for excellence and PowerPoint slides may be used.
Entrants need to bring their own laptop (please make sure your presentation is already loaded onto your laptop and ready to go). A data projector will be made available for your use. Presentations to the juries are an additional opportunity to ‘sell’ your project. You may also be able to clarify any issues that the jury raises from your written submission.
For Further Information Please Contact:
Engineering Excellence Awards Coordinator
Sarah Carey
11 Bagot Street, North Adelaide 5006
Phone: 08 8267 1783
Fax: 08 8239 0932
Phone direct: 08 8267 7050
scarey@engineersaustralia.org.au
|
